Purchasing Log Examples
In order to reconcile Purchasing Card transactions, a cardholder has the option of maintaining a "purchasing log" which indicates each transaction that occurs on a Purchasing Card. This purchasing log can be used to reconcile the monthly statement and to assist with any returns or disputes. The purchasing log may be written or typed, or a pre-printed form may be used. A folder containing copies of purchase requests, web page order confirmations and store receipts can also act as a purchasing log. At a minimum, the log should indicate:
- Transaction Date
- Dollar Amount
- Name of Vendor
- Description of Item purchased
Below are three purchasing log examples:
If you prefer to use a template, a Purchasing Log template (Excel) is available for
download.
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